Documentation

Everything you need to get started with EMS.

Creating an Account

Sign up for a free 14-day trial — no credit card required. You'll get full access to every feature during your trial.

  1. Go to the signup page
  2. Enter your company name, your name, email, and password
  3. Click Start Free Trial
Tip: Use a business email — you'll need to receive a verification link before your account activates.

Verifying Your Email

After signing up, we'll send a verification link to your email. Click it to activate your account.

  • The link is valid for 48 hours
  • Can't find it? Check your spam/junk folder
  • Need a new link? On the "Check your email" page, click Resend

Setting Up Your First Company

When you sign up, we automatically create your first company using your company name. You can:

  • Add more companies (if your plan allows)
  • Switch between companies using the Switch Company menu
  • Configure company-specific settings (logo, address, payroll rules)

Managing Employees

Adding Employees

  1. Go to Employees → Add Employee
  2. Fill in the required fields (first name, last name, company)
  3. Optionally add work permit details, contract dates, etc.
  4. Click Save

Bulk Import

Add many employees at once via CSV:

  1. Go to Employees → Upload CSV
  2. Download the sample CSV to see the format
  3. Fill in your data and upload

Running Payroll

Payroll runs in four steps:

  1. Create a Payroll Period — choose the dates and pay date
  2. Enter Time Records — hours worked per employee
  3. Calculate Payroll — the system computes gross pay, deductions, and net pay
  4. Approve & Send — approve the payroll, and salary slips go out automatically
NIB and NHIP are calculated automatically based on your company's settings. You can adjust them under Company Settings → Payroll.

Leave Management

Two ways to manage leave:

  • Admin side: Apply leave on behalf of employees, approve/reject pending requests
  • Employee side: Employees log in and apply for their own leave

Leave balances are tracked per employee, per leave type, per year. Configure leave types under Admin → Leave.

Time & Attendance

Track daily attendance with clock-in/out times. Upload bulk attendance records via CSV, or add individual records manually.

Overtime is calculated automatically:

  • Overtime 1 — first tier of overtime hours
  • Overtime 2 — second tier
  • Holiday hours — 2x rate

Work Permits

Track all employee work permits with expiry dates. The system sends automatic reminders to admins and employees:

  • 90 days before expiry — early warning
  • 60 days before expiry — reminder
  • 30 days before expiry — urgent

Document Signing

Send contracts and documents for digital signature. Track who has signed and who hasn't.

  1. Upload a document (PDF)
  2. Assign it to one or more employees
  3. Employees receive an email with a signing link
  4. Track completion in the admin dashboard

Billing & Plans

Three plans available:

  • Starter — for very small teams getting started
  • Professional — for growing businesses
  • Enterprise — for large operations and multi-location businesses

See full pricing for details. You can upgrade or downgrade anytime from your dashboard.

Getting Support

Need help? We're here: